Short Term Consultancy Services to Support Strengthen the Competitiveness of East Africa’s Regional Dairy Value Chain

Opportunity Type
Description

Background

The African Union Inter-African Bureau for Animal Resources (AU-IBAR) is a specialized technical office of the Department of Rural Economy and Agriculture (DREA) of the African Union Commission (AUC). AU-IBAR is mandated to support and coordinate the sustainable development and utilization of animal resources (livestock, fisheries and wildlife) to enhance nutrition and food security and contribute to the wellbeing and prosperity of the people in the Member States of the African Union. AU-IBAR accomplishes its mandate through supporting and empowering the African Union Member States, Regional Economic Communities (RECs) and other sector stakeholders. AU-IBAR’s vision is of an Africa in which animal resources contribute significantly to the reduction of poverty and hunger.

The AU-IBAR Live2Africa Project (Sustainable Development of Livestock for Livelihoods in Africa),  jointly funded by the European Union and the AUC, is designed to support transformation of the Livestock sector for enhanced contribution to environmentally sustainable, climate resilient, socio-economic development and equitable growth. The Live2Africa Project seeks to deliver catalytic action that will trigger both commercialization and an inclusive livestock sector transformation along selected regional livestock value chains (RLVCs).

To initiate its work on RLVCs, in 2019 the Live2Africa Project undertook a consensus building exercise that brought together a diversity of livestock sector actors to identify, from among already existing priority regional livestock value chains, those that would most benefit from Live2Africa Project catalytic interventions. Six RLVC’s were selected. Eastern Africa (represented by the East African Community (EAC)) selected the regional dairy value chain from a short list that included meat and live animals, dairy and poultry.

Eastern Africa dairy is one of the fastest growing and most dynamic sectors in East Africa, and the leading milk-producing region in Africa. The region boasts some of the biggest dairy producers on the continent including Kenya, Uganda and Tanzania. In East Africa the dairy sector contributes significantly to AGDP and GDP, to employment and incomes and is crucial for rural development and food and nutrition security. While in-country policy and regulatory reforms and increased investment has contributed to the growth of the sector, a number of production, marketing and trade constraints hinder development. East African countries face similar issues: among them low productivity, with evidence of stagnation, driven by, among other factors, the barriers to access to inputs, notably feeds, which constitute 60% of the cost of production in a landscape of a poorly developed feed industry. There is low formal processing of milk and limited value addition, high waste, and an emerging trend of increasing trade wars in the region.

Addressing some of these bottlenecks, especially along input/supply chains and related to trade, can only be achieved through a harmonized regional approach. The sector has benefitted from general EAC and COMESA regional integration efforts, especially to enhance access to inputs, intra-regional trade and inter-regional trade which grew significantly over the past two decades. Despite the size, importance and potential of East Africa’s dairy sector, there is no specific regional strategy and there is substantial scope for harmonization of policy and regulatory frameworks. The coming into force of the African Continental Free Trade Area (AfCFTA) Agreement, which it is estimated will boost continental trade by 60% by 2025, introduces new dynamics that require a re-imagining and strengthening of regional structures and complementarities, for more coordinated approaches if the region is to leverage its comparative advantages to benefit from the AfCFTA.  


Context of Consultancies

Following the identification of priority RLVC, a Stocktaking Exercise was held, where stakeholders agreed on the specific catalytic interventions for each of the selected priority RLVCs. The stocktaking exercise drew on available information on the RLVC, mapped felt needs in the region, and inventoried existing efforts with a view to reduce duplication of efforts. This facilitated the identification of where and how best the Live2Africa should intervene with catalytic actions to address critical constraints and or upscale specific actions to create momentum to unlock the potential of each of the selected RLVCs.

Three Strategies and commensurate intervention areas selected for the Eastern Africa regional dairy value were:

  • (i)    Strategy 1:  Establish an enabling environment for a competitive dairy value chain in the Eastern Africa region. Intervention area identified: The need to develop or strengthen and harmonize policies, legal, regulatory frameworks and dairy quality standards across the region. Activity: Formulation of a harmonized regional dairy value chain development strategy
  • (ii)    Strategy 2: Strengthen the capacity of producers, producer organizations and other value chain actors to access input and output markets. The specific area of intervention: To support uptake of socially inclusive business models and environmentally friendly/climate smart dairy technologies innovations and practices. Priority activities were development of Innovative models to upscale commercial fodder, hay and pasture seed production in the Eastern Africa region; and Capacity building of producer groups especially women and youth.
  • (iii)    Strategy 3: Enhance value addition and market access for milk and dairy products in the region. The specific area of intervention: Support and strengthen processors and related industry/trade organizations to become competitive in the market. Priority actions were: Strengthen linkages among value chain actors through the 16th African Dairy Conference and Exhibition; and Support investment in market research, product development and diversification.

Overall Aim of the Consultancies

Informed by the felt needs in the Eastern Africa regional dairy value chain, and the specific catalytic activities identified by stakeholders that will contribute to unlocking the potential of the Eastern Africa regional dairy value chain’s competitiveness, the AU-IBAR Live2Africa Project in partnership with the East African Community calls for applicants to present proposals to undertake the following Consultancies listed below:
 

  • Lot 1:     Public-Private-Producer-Partnership Models to Mediate Upscale of Sustainable Commercial Production of Quality and Affordable Fodder for Small Holder Farmers. One successful proposal will be funded for a maximum of USD Forty Eight Thousand, Five Hundred ($48,500).
  • Lot 2:     Strengthening the Policy Framework and Technical Capacities of SME Processors to Increase Production and Trade in Powder Milk. One successful proposal will be funded for a maximum of USD Thirty Thousand ($30,000).
  • Lot 3:     Update of the ESADA Course to Strengthen Capacity of SME Processors to Diversify into or Improve Production of Cultured Dairy Products. One successful proposal will be funded for a maximum of USD Thirty Thousand ($30,000).

Each Consultancy will be guided by Specific Objectives and Tasks and deliver on Expected Outputs as outlined below. Applicants are allowed to apply for multiple Lots, but separate applications must be made for each Lot applied for. AU-IBAR reserves the right not to select any proposal if none are deemed suitable.

 

Specific Objectives, Structure, Tasks And Expected Outputs For Each Consultancy Lot

Lot 1:     Public-Private-Producer-Partnership Models to Mediate Upscale of Sustainable Commercial Production of Quality and Affordable Fodder for Small Holder Farmers

Lot 1: Specific Objectives

  • Development or refinement, and practical demonstration of mediation of an evidence based and replicable model for a Public-Private-Producer-Partnership (PPPP) that will deliver quality and affordable fodder at scale sustainably
  • Identification or refinement of a PPPP that can deliver quality and affordable fodder and forage at medium to large scale to at least 10,000  to 20,000 small scale farmers in cooperatives
  • Proposal of an evidentially backed practical mediation solution and process that will bring together strategic partners core to delivering the PPPP. This will include but not be limited to cooperatives, producers, input suppliers, credit, loan guarantors, agronomic technical assistance, trainers, offtake guarantees.
  • Identification and mapping of policy, regulatory and institutional issues that will address key constraints to reducing costs of production of forage and fodder for small holder farmers, for ensuring the model is replicable and sustainable. The model should offer policy solutions or options
  • Practical demonstration of the model and documentation of the conceptualization, consultation processes, the mediation and management of partnerships and processes, and procurement of tangible results

Lot 1: Structure

  • The model can be demonstrated in one or two countries in the East Africa region
  • The core support from AU-IBAR will focus on the conceptualization,  the costs of mediation of the PPPP to practically demonstrate the efficacy of the model, the policy work to unlock constraints, and the documentation process for learning and replication purposes
  • The intervention should deliver tangible results towards achieving the goal of provision of affordable and quality forage and fodder to at least 10,000 to 20,000 small scale dairy farmers

Lot 1: Tasks

  • Literature review of PPPP models that have been proffered and their SWOT. Identification of key policy, regulatory, institutional, financing, technological, stakeholder organization issues that were addressed, arose from the model and any persisting gaps
  • Proffer an innovative, functional and sustainable PPPP model that can address the feed gap and catalyze increased and sustainable access to affordable quality fodder for small holder dairy farmers: outline the model, technical, investment, stakeholders, targeted number of farmers/cooperatives, the partnership framework and processes, the effect and outputs
  • Outline the mediation roles, processes, outputs and outcomes.
  • Identification of constraints and bottlenecks to delivery of sustainably affordable quality forage and fodder, and policy work to address the key policy, regulatory, institutional, investment issues.
  • A multi-stakeholder consultation to present and validate the efficacy of the PPPP model
  • Pilot the model to demonstrate its practicability, technical and financial soundness, actionable processes and tangible outcomes
  • A monitoring framework to specify baselines, track key mediation and partnership processes, outputs and outcomes
  • A virtual workshop to present the results of PPPP and the mediation process
  • Documentation of lessons learnt and best practice
  • Development of capacity building modules for learning purposes and upscale of the model
  • Development of a Policy brief

Lot 1: Expected Outputs

  • Model concept, with an evidential base for its efficacy for sustainably delivering affordable quality forage and fodder for at least 10,000 small holder farmers, and the menu of solutions and options proffered
  • Report of the policy work and interventions, the outputs and outcomes
  • Report and monitoring outputs of the practical implementation of the model, and the tangible results and outcomes
  • Capacity building and learning modules and documentation of learning and best practice
  • A policy brief
  • Reports of the various activities, and a final Report

 

Lot 2:     Strengthening the Policy Framework and Technical Capacities of SME Processors to Increase Production and Trade in Powder Milk

Lot 2: Specific Objectives

  • To document and analysis the status and trends in powder milk production in the region, and the  key constraints and opportunities for increasing SME production and trade in powder milk in the Eastern Africa region
  • Mapping, identification of priorities for policy advocacy for increased technical, policy, regulatory, institutional and organizational capacitation of SME’s in production and trade in powder milk and prepare policy reform guidelines
  • Development of technical and investment guidelines to strengthen the capacities of SME processors to increase production and trade in powder milk

Lot 2: Structure

  • This activity will provide a review for the whole Eastern Africa region but can focus the more detailed development of the policy and technical work in one or two countries in the region
  • The outputs should have value for informing growth in powder milk production for the whole Eastern Africa region

Lot 2: Tasks

  • Review of literature and analysis of the status and trends over the last 15 to 20 years of the consumption and utilization of powder milk in the Eastern Africa region and the whole of Africa, level of milk production, processing and transformation into powder, milk and powder wastage, distribution, export and importation in the East Africa region, and the stakeholder, policy, regulatory, infrastructure, institutional, and investment landscape for powder milk production. Identifying key stakeholders, challenges, constraints, strengths, opportunities, weaknesses and threats.
  • Stakeholder mapping and consultation to fill information gaps, and provide a greater understanding of the gap and opportunities, capacity, policy and investment needs through key informant interviews, focused group discussions, onsite visits and mini-surveys
  • Identification of policy options for increasing production and intra and interregional trade in powder milk in the Eastern Africa region and across the continent
  • Mapping and identification of priorities for advocacy for increasing technical, policy, regulatory, institutional and organizational capacitation of SME’s in production and trade in powder milk and prepare policy reform guidelines
  • Development of technical and investment guidelines to strengthen the capacities of SME processors to increase production/processing, marketing and trade of powder milk
  • Modules for the development of the capacity of SME’s to increase production and trade of powder milk
  • Development of a policy brief

Lot 2: Expected Outputs

  • Analytical report of the state and trends in powder milk production in the Eastern Africa region
  • Report of the in-depth consultation of key stakeholders on the capacity, policy and investment needs for increasing SME capacity to increase milk powder production and trade
  • Policy options and guidelines for increasing capacity of SME’s to produce and trade milk powder
  • Advocacy plan for increasing capacity of SME’s to produce and trade milk powder
  • Technical and investment guidelines to strengthen the capacity of SME’s to produce and trade milk powder
  • Capacity building modules to strengthen the capacity of SME’s to produce and trade milk powder
  • A policy brief

    
Lot 3:     Update of the ESADA Course to Strengthen Capacity of SME Processors to Diversify into or Improve Production of Cultured Dairy Products

Lot 3: Specific Objectives

  • Update information on the status, trends in production and marketing of cultured dairy products by SME’s in the Eastern Africa/ESADA region
  • Support ESADA review and update its course on strengthening SME processors to diversify into traditional fermented and other cultured milk products such as yoghurt, cheese and cultured milk
  • Develop a mechanism to monitor SME implementation of course material to diversify into cultured products and impact on their enterprises profitability

Lot 3: Tasks

  • Review literature on status, trends in consumption and demand for cultured dairy products, the production, development of cultured milk products by SMEs, and assessment of the policy, regulatory, institutional, investment and industry practice landscape
  • Conduct a mini-survey to understand the needs of SME’s to diversify: experience in the past five to 15 years. Current demand and projections, the technological, infrastructural, financing and policy needs
  • Review and propose an approach to upgrade and update the ESADA course to strengthen SME capacity to diversify or improve production of cultured dairy products
  • Prepare the course, providing physical and online modules for a number of cultured products, outlining skills and capacity to prepare the technical and practical aspects, and including continuous/ progressive development. The modules must include practical aspects which requires access to suitable demonstration facilities.
  • Prepare and demonstrate the utilization of a monitoring and evaluation process to enhance selection of SME’s to improve targeting of course participants, and track uptake and utilization of the course by SME’s through assessment and feedback loops
  • Prepare for a resource mobilization strategy for ESADA to ensure continuous capacity to attract course participants, and to cover overheads of administration of the course
  • Develop print and online course profiling and advertisement materials
  • Develop a policy brief


Lot 3: Expected Outputs

  • A report on the status and trends of SME capacity to diversify into production of cultured dairy products
  • A proposal for review and update of the ESADA course
  • The course Online and physical modules
  • A monitoring and evaluation mechanism for tracking uptake and utilization of the course by SME’s
  • A resource mobilization strategy for ESADA to enhance continuity of the course
  • Course profiling and advertisement materials
  • A policy brief

Consultancy Modalities

The consultancies will be home based with Consultants expected to access literature, conduct mini-surveys or administer other data and information collection tools, correspond with AU-IBAR, Member States, RECs and other stakeholders mostly electronically. Where necessary Consultants will conduct practical activities within their home countries. The Consultants will attend/lead (as specified in the Specific Objectives) Expert Write Shop/Trainings/and a continental validation Workshop virtually or physically depending on the situation in compliance to covid-19 infection control procedures in their home countries.

Duration of the Assignments and Duty Station

Activities under each lot should be conducted for a period of no more than four months, the actual length of the period must be justified and rationalized in relation to the tasks. The Consultants/Consultancy Firms are expected to provide a roadmap in their proposal. The assignment will start immediately after signature of the contract by both parties. All the Consultancies are home based.

Academic Qualifications and Expertise

All Lots ( Lot 1, Lot 2 and Lot 3) are only open to Firms or Consortiums.

  • Legal/ statutory Documents (like certificate of incorporation, Tax compliance certificate) for the Firm/Firm leading the Consortium
  • At least 15 years relevant experience related to the field as indicated below but not limited to:
    1. Lot 1: Demonstrated capacity to lead and mediate public private partnerships especially in relation to the livestock/agriculture sectors or agribusiness development
    2. Lot 2:  Demonstrated capacity in the dairy agribusiness sector and dairy policy landscape in the Eastern Africa region
    3. Lot 3: Demonstrated Capacity to develop a practical course in product development for dairy sector SME’s
  • Qualification of Key Staff:  
    1. Relevant advanced University degree, Masters or Doctorate in Animal Science, Agricultural Sciences, Public Policy, Economics, Agricultural Economics, Agribusiness Development, Development Communication, or Information and Communication Technologies.
    2. At least 15 years leading processes in a field relevant to the Consultancy with a proven record of familiarity with and providing support relevant to the scope of the Consultancy under each Lot
    3. Expertise in livestock production systems and value chain development, agribusiness development, policy and development issues, feed development, support to development of public-private-producer partnerships, development of practical dairy sector courses, as relevant to the Lot
    4. Excellent drafting and Technical Report writing skills
    5. Native or bilingual level proficiency (verbal and written) English is essential. Knowledge of a second African Union official language (French, Arabic or Portuguese) is desirable.


Supervision

The successful Consultant Firm or Consortium will work under the supervision of the Project Officer Live2Africa Project.

Payment Modalities

Each Lot attracts a maximum payment as outlined below.  

Lot Maximum Payment
Lot 1: Public-Private-Producer-Partnership Models to Mediate Upscale of Sustainable Commercial Production of Quality and Affordable Fodder for Small Holder Farmers One successful proposal will be funded for a maximum of USD Forty Eight Thousand, Five Hundred ($48,500).
Lot 2:     Strengthening the Policy Framework and Technical Capacities of SME Processors to Increase Production and Trade in Powder Milk. One successful proposal will be funded for a maximum of USD Thirty Thousand ($30,000).
Lot 3:     Update of the ESADA Course to Strengthen Capacity of SME Processors to Diversify into or Improve Production of Cultured Dairy Products. One successful proposal will be funded for a maximum of USD Thirty Thousand ($30,000).

 

Payment

The payments will be according to African Union Commission procurement guidelines. The first payment: 10% for Lot 1 and 20 % for Lots 2 and 3 will be made upon receipt of a satisfactory Inception Report that has been discussed and approved by the Live2Africa Project Officer. An Intermediate payment of 20% can be made for satisfactory delivery of agreed outputs. The final payment will be made on delivery of the final approved report.

Tax and other Statutory Obligations

This consultancy assignment does not carry any expectation of employment, extension or conversion to another type of contract with AU-IBAR. The Consultant Firm or Consortium are not employed by AU-IBAR therefore all tax and other statutory obligations in relation to this contract are the responsibilities of the Consultant Firm or Consortium.

Medical Cover

The consultant/Firm will be responsible for his/her medical and life covers during the assignment.
Costs of Electronic Communication in the Course of Undertaking the Consultancy: All costs related to internet/phone or other electronic means that the Consultant may use to collect the necessary information/ conduct interviews, or undertake any other tasks related to the Consultancy are consolidated within the payment for this Consultancy, and will be fully borne by the Consultant undertaking the assignment.

Submission of Applications

Application Instructions

Applicants are required to include a separate Technical Proposal and Financial Proposal for each Lot applied for.

The Technical Proposal should include, but not be limited to the interpretation of the TORs, objectives, the approach to the assignment, the proposed methodology and work plan, activities to be carried out, expected outputs, an outline of the Report content page, a clear timeframe to carry out the assignment, and three references for similar assignments undertaken with email and phone contacts.

Financial Proposal: should be submitted with budget details in alignment not exceeding the maximum budget indicated above for each Lot.

Evaluation and Scoring Proposals

The evaluation of the Minimum Academic Qualifications and Expertise, Experience and Core Competencies, the Technical Proposal and the Financial Proposal will be used to weigh the quality of the Application and to score proposals.

Declaration Form on Exclusion Criteria

All Applicants will sign and stamp the mandatory Declaration Form on Exclusion Criteria as a requirement for submission of their application. Failure to do so will nullify the application.  

Gender Mainstreaming  

The AU Commission is an equal opportunity employer and qualified women are strongly encouraged to apply.

How to Submit Applications

Consultants may apply for one or more Lots, but will be required to prepare separate bids for each Lot. The entire proposal, including all supporting documentation should not be no longer than 8 A4 pages in length, and should be emailed as a single document to:

procurement-210517-1@au-ibar.org, with a copy to Khalid.seid@au-ibar.org by no later than 17.00hrs East African Time on 17 June, 2021.

Specific questions not answered in this call may be emailed to: procurement-210517-1@au-ibar.org not later than 7th June 2021.

Please ensure that the appended Declaration Form is duly filled in, signed, and stamped.

The Declaration form has to be submitted together with the other application requirements. Failure to do so nullifies your application.  

Please note that the Personal Data & Privacy Statement is for their perusal and notice. It requires no action.

Closing Date
Thursday, 17 June, 2021