Invitation for Bids

AU-IBAR (African Union Interafrican Bureau for Animal Resources) has allocated funds for the procurement of services and now invites sealed bids from eligible bidders for the Provision of Cleaning, Janitorial, Landscaping and Pest Control Services as per attached Terms of Reference. A firm shall be selected under Least Cost Selection criteria. Bids that are responsive, qualified, technically compliant will be ranked according to price.
 
Bids must be delivered to the address below on or before Friday, 9^th June 2023 at 12 Noon, Nairobi Local Time.

All bids must be accompanied by:

• Valid tax certificate;
• Valid business registration documents – Must be licensed company.
• Proof of references (minimum 3) attesting to the Company’s knowledge and experience in providing Cleaning and Janitorial Services.
• Financial Information-Bank statement (Last THREE years)

 
Bid Submission Modalities  

a)    This is a TWO envelope bidding.  Bidders should ensure that the Technical and Financial proposals are enclosed in TWO separate electronic folders clearly indicating the title and Procurement number.  

b)    Bidders will be required to submit bids ELECTRONICALLY via the AU-IBAR Procurement Mailbox.

c)    Technical and Financial Bids must be in PDF format.

d)    During bid submission, bidders are required to secure their Electronic Financial Proposals with appropriate Password which will be communicated officially upon request (at the time of financial bid opening) by AU-IBAR.

 
Bid Validity

Bid must be valid for 90 Calendar days from the bid closing date.

Bid Opening

Bids will be opened immediately after the bid closing deadline, at 12:00 hours Nairobi Local Time on 9^th June 2023 in the presence of bidders or bidders’ representatives who choose to attend the bid opening session virtually. The link shall be shared with all bidders in advance. Late bids will be rejected.

Site Visit

Shall be arranged on appointment. Scheduled dates are specified for 24^th May 2023 and 31^st May 2023 from 09:00 to 12:00 hours, Nairobi Local Time. The Focal Point for the site visit shall be Head of Human Resources and Administration. Requests for the site visit should be communicated to the Procurement Mailbox (procurement@au-ibar.org) with the subject “SITE VISIT, CLEANING, JANITORIAL, LANDSCAPING & PEST CONTROL SERVICES” on or before the intended date of the site visit.

Unscheduled Site Visits will not be permitted.

Clarification Requests

Clarification requests should be in writing, addressed to procurement@au-ibar.org with a copy to Irene.ohaga@au-ibar.org
     
Other relevant information are indicated in the TOR (Refer to TORs attached for details)